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Our Event Support Services

Welcome to Event Support Services, a division of Facilities Management! We look forward to working with you to outfit your event with rental equipment, tables, chairs and more. To get you started, you may wish to avail yourself of the links below:

Contact Event Support for assistance in estimating the labor costs for your particular event.

Events

Whether you are planning a small, one day meeting for 25 or a week-long scientific conference for 400, our staff is prepared to assist with all aspects of logistical coordination for your event including catering, audio-visual, space rental and more, as well as your off-site needs from hotel blocks to optional tours.

Coordination

Serve as single point of contact for catering, media and facilities
Provide professional consultation during the development, implementation, and post-conference evaluation of your event
Reserve meeting rooms with the Scheduling Office and arrange for room set-ups and audio-visual equipment with Facilities Management
Make arrangements and reservations for meals and refreshment breaks, assist with menu selection, and communicate meal count guarantees
Make block reservations for housing (on or off-campus) and assist with hotel contracts
Prepare and post indoor directional signs
Arrange for printing of conference materials and assembly of portfolios and/or notebooks

Planning

Arrange campus site tours
Provide consultation to help refine conference purpose, objectives, format, budget, and facility and service requirements
Provide a representative to attend local planning meetings
Provide information on resources for area attractions, services, and speakers
Develop and tabulate numerical conference evaluation forms

Financial Administration

Process and track deposits and expenditures
Compile final statement of account income and expenditures
Upon completion of conference, bill for balance due or refund balance to sponsor